← Store / Systemization / Where the Business Still Depends on You
Systemization · Make it repeatable
Where the Business Still Depends on You
See what only works because you're there, and loosen it first.
- Workbook
- 9 pages
- About 90 minutes to fill in
- Google Docs · Word · PDF
Making this yourself would take about 9 hours: working out the steps, writing the examples and setting it up in Google, Microsoft and PDF. It's done for you.
The voice in this video is George's, made with AI.
What it's for
The business is running, but it stops whenever you're sick, busy or away. Use it to see what still needs you and choose one thing to loosen first. This isn't about hiring.
Pairs well with
- Write Your First Process (write down the task you chose)
- Do You Need Help Yet? (decide whether someone else should take it)
- Who Owns What (give each result an owner and a backup)
What you'll leave with
- A list of the work only you can do today, and why.
- Each task sorted: needs you, could be shared, or doesn't need you at all.
- The one dependency to reduce first, and why that one.
- A simple written version of it that someone else (or future you) could follow.
- A one-page Dependency Map to come back to every few months.
Look inside
How to use it
Work through the steps in order. Each one has a worked example and space to write your own answer.
- List What You Did in the Last Two WeeksWhat you actually did, not your job description.
- Find What Only You Can Do TodayAsk what would happen if you were gone for two weeks, and why each task is stuck with you.
- Sort ItNeeds you, could be shared, or doesn't need you.
- Pick the One Dependency to Reduce FirstWith a way to break ties.
- Get It Out of Your Head, the Simple WayChoose the lightest way to write it down that works, with an example.
- Make It Reachable Without YouMake sure it isn't only on your phone.
- Plan for a Sudden AbsenceWrite one page now to save panic later.
- Tools That Help HereSee the free tools that help.
- Do It With AIUse the prompts to turn rough notes into clear steps.
- Your Dependency MapFill in the page to keep.
Tips
- Depending on you is normal for a small business. The aim is that one bad week doesn't stop everything.
- Loosening one thing well beats loosening five things halfway.
- Fill in the map again in a few months and see what has changed.
Three formats, one purchase
- Google DocsMake a copy in your Google Drive and type straight into it.
- Microsoft WordDownload and fill it in on your computer.
- PDFPrint it and fill it in with a pen.
Systemization pack
Also in the Systemization pack
3 documents in all
Write Your First Process
Write one task down so someone else could follow it.
About 9 hours to make yourself
Exceptions and Quality Checks
Handle the unusual cases and add small checks where mistakes happen.
About 9 hours to make yourself
Ready to start?
Pay once, keep it, and download it as often as you like.